Privacy Statement

Effective Date: February 8, 2024

In this Privacy Statement, we explain what we do with the data we obtain about you via www.hollywooddisclosurealliance.org/

We recommend you carefully read this statement. In our processing data, we comply with the requirements of privacy legislation. In other words, we:

  • clearly state the purposes for which we process personal data. We do this by means of this privacy statement

  • we aim to limit our collection of personal data to only the personal data required for legitimate and respectable purposes

  • we first request your explicit consent to process your personal data in cases requiring your consent

  • we take appropriate security measures to protect your personal data and also require this from parties that process personal data on our behalf

  • we respect your right to access your personal data or have it corrected or deleted, at your request, and will dutifully strive to comply in a timely manner

  • we kindly offer you the ability to contact us should any questions arise regarding your data

1. Purpose and categories of data

We may collect or receive personal information for a number of purposes connected with our business operations.

1.1 Contact - Via phone, mail, email, webforms, and payment gateways

Data can and may likely be collected via website, including webforms, email and marketing communications, payment gateways, and/or phone and direct mail. The following categories are most typical:

  • A first and last name

  • An email address

  • A telephone number

  • A mailing and/or shipping address

  • Billing information supplied directly by “payer.” Payments can be obtained digitally and in-person. Examples of authorized payments:

    • Donations, including event attendance fees

    • Memberships and/or recurring subscriptions

    • HDA merchandise, ephemera, or member-supplied products

    • Other HDA-related services not otherwise specified

In terms of purchasing, you will likely be redirected to an offsite payment gateway to complete your payment/purchase. Your billing and personal data will be saved by the payment gateway, syncing with our website, and can repopulate your information at checkout should you make future payments/purchases.

At checkout, your supplied credit card number, expiration date, and security code will be collected. This information is passed through our payment gateway to process your purchase. We can also use this information for purposes, such as:

  • Sending you information re: your account, order, subscription, etc.

  • Responding to your requests, including refunds or cancellations

  • Authorize payments, secure your bank information, and prevent fraud

  • Set up your account(s), subscriptions, or recurring donations

  • Comply with any legal obligations, such as calculating taxes

Only our Financial Institution and Executive Board have access to the financial information you have provided.

We accept payments through PayPal, Zelle, Venmo, and accept legitimate forms of credit, including Visa, Mastercard, American Express, and Discover. When processing payments, some of your data will be passed to these financial institutions, including information required to process or support the payment. Please see their individual Privacy Policies for more details.

We retain your financial data until services are terminated.

1.2 Registering a Hollywood Disclosure Alliance membership account

The following categories of data are collected:

  • A first and last name

  • Account name or alias

  • An email address

  • A telephone number

We retain this data until the service is terminated.

1.3 Newsletters

The following categories of data are collected:

  • An email address

We retain this data until the service is terminated.

1.4 Compiling and analyzing statistics for website improvement

Data is collected via the Squarespace platform in which our website was built. Please see Squarespace’s Privacy Statements for information regarding how your data is being stored by their platform.

The internet activity information supplied via the Squarespace platform can include, but may not be limited to: browsing history, search history, and information regarding a consumer's interaction with an Internet website, application, or targeted advertisement

2. Disclosure practices

We only explicitly disclose personal information and/or data if we are required by law, by a court order in response to a law enforcement agency, to the extent permitted under other provisions of law, to provide information, or for an investigation on a matter related to public safety.

If our website or organization is acquired, sold, or involved in a merger, your details may be disclosed to our advisers and any prospective purchasers, and data can be passed on to new owners.

3. Cookies

Our website uses cookies. For more information about cookies, please refer to our Cookie Policy.

4. Security

We are committed to the security of personal data. We take appropriate security measures to limit any abuse or unauthorized access to personal data. This ensures that only the necessary persons have access to your data, that access to the data is protected, and that our security measures are regularly reviewed.

5. Third-party websites

This privacy statement does not apply to third-party websites connected by links on our website. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We therefore recommend you read the privacy statements of these websites prior to making use of this website.

6. Amendments to this Privacy Statement

We reserve the right to make amendments to this Privacy Statement. It is recommended that you consult this Privacy Statement regularly in order to be aware of any changes. Please contact us if you have any questions or concerns: hda@hollywooddisclosurealliance.org